Security: everyone sees what is theirs and what matters is on the record

Each person on the team signs in with their own user and sees only what is theirs, and what matters stays on the record. Security in the OCLÜ dental software adds an encrypted connection, daily backups, an activity log and control of the open sessions.

What puts your information at risk today

Everything on one PC

If the practice's hard drive fails, years of medical histories are gone.

Everyone sees everything

The shared reception account has access to the cash box and to clinician fees.

No record of changes

Somebody edited a clinical note and there is no way to know who or when.

What Security gives you in OCLÜ

Encrypted connection

Information travels encrypted (HTTPS) between your computer and the OCLÜ servers.

Daily backups

Automatic backups every day.

Activity log

It is on the record who booked or moved appointments, edited clinical notes, recorded payments and changed patient details, and when.

Permissions per user

You create a user for each person on your team and decide what each one can see and do. As the owner you see everything; your staff can be kept out of parts of the system, certain data or certain actions, such as editing or deleting.

Connected devices

Each user sees which devices their account is open on and signs out the ones they do not recognise, one by one or all but the current one.

A data backup in Excel

The account owner downloads patients, clinical notes, treatment plans, payments and appointments as Excel files whenever they want.

How Security works, in three steps

  1. You create the users

    One login per person on the team, with a password of at least 9 characters and one capital letter.

  2. You assign permissions

    You pick a combination per role and adjust what each user can see and do in each part of the system.

  3. OCLÜ does the rest

    The encrypted connection, the daily backups and the activity log work with no further setup.

Frequently asked questions about security

Where is my clinic's data stored?

On cloud servers OCLÜ runs, with automatic daily backups. They do not depend on the computer at the practice.

Can I limit what each employee sees?

Yes. Permissions are assigned per user, part by part of the system, and apply the same on the web and in the OCLÜ app. There are ready-made combinations per role: reception with no amounts or cash box, a clinician with no prices, or admin with no access to the medical history, for instance.

Is there a record of who changed something?

Yes. OCLÜ records who booked or moved appointments, edited clinical notes, recorded payments and changed patient details, and when; clinical notes also keep their earlier versions.

What do I do if I left a session open on another device?

You close it from your settings, under Security: there you see the connected devices and close the one you do not recognise, or all but the one you are using.

Can I download my clinic's data?

Yes. The account owner generates Excel files of patients, clinical notes, treatment plans, payments and appointments from their settings, under Data backup, and downloads them when they are ready.

Security connects to the rest of OCLÜ

Try Security with the rest of your clinic inside

The permissions you define for each user apply on the web and in the app. Start free and migrate your data with our team.