A cash box in a notebook
At the end of the day nobody knows how much came in by cash, how much by transfer and how much is missing.
Treasury: all the clinic's money in one place
Every payment, expense and transfer lives in one place, and each patient's debt updates itself. The treasury in the OCLÜ dental software handles several currencies with exchange rates, credit balances and deposits, and keeps a balance for every patient.
What eats your time today in treasury
Debt nobody sees
The patient finished treatment months ago and still owes two instalments.
Dollars and pesos mixed up
Payments in two currencies with no exchange rate recorded end up as numbers that do not add up.
What Treasury gives you in OCLÜ
Daily cash box
You see the balance of every cash box and bank account and their movements for the day, by payment method, and if the count does not match you record an adjustment.
Payments with a receipt
Each payment is assigned to a treatment plan and produces its PDF receipt, which you email to the patient.
Discount or surcharge at payment
On the payment you apply a discount or a surcharge, as a percentage or a fixed amount, if your user has the permission.
Expenses and transfers
You record expenses with their receipt attached, and movements between cash boxes or accounts.
Pesos and dollars
You take payment in each currency at the day's exchange rate, which updates itself and you can correct on the payment.
Voids on the record
Payments, expenses, transfers and adjustments are voided with permission, and every void appears in its report.
How Treasury works, in three steps
You take payment from the plan
You pick the plan, the amount, the payment method and the currency; the payment is assigned to the plan.
You record expenses and transfers
Supplies, services and movements between cash boxes are recorded in the same place.
You review the day
The cash box by payment method and currency, and each patient's debt already up to date.
Frequently asked questions about treasury
How do you run the cash box of a dental office?
By recording every payment against the patient's treatment and every expense with its payment method, day by day. In OCLÜ the cash box is integrated with the treatment plans and each patient's balance, so the day's movement and each patient's debt come from the same data.
Can you take payment in dollars and in pesos?
Yes. Each payment is recorded in its currency at the day's exchange rate, which updates itself and you can correct at the time. If you use a credit balance in another currency and the rate on file is far from the day's, OCLÜ asks you to confirm it.
Can I apply a discount or a surcharge at payment?
Yes, if your user has the permission. On the payment you apply a discount or a surcharge, as a percentage or a fixed amount, and discounts appear in their own report.
What if a payment was entered wrong?
It gets voided. Voiding asks for permission, puts the debt for those treatments back, and appears in the voided payments report, which exports to Excel or PDF.
Where do I see a patient's debt and credit balance?
On their balance, inside the record: what is left to pay by currency, every movement, and the credit balance available.
Treasury connects to the rest of OCLÜ
Balance
What each patient owes, and the debtors report
Credit balance
Deposits and advances the patient uses later
Reports
Income, each clinician's output and how the clinic is doing, in simple reports
Try Treasury with the rest of your clinic inside
Every payment reduces the patient's debt instantly, and every cash box shows its balance and its movements. Start free and migrate your data with our team.